go to www.openoffice.org to download the free/open source office software. It can read and write Microsoft Office files (though some rarely-used features don’t translate well–for example, this observation form uses features specific to OpenOffice Writer and won’t look very good in Microsoft Word). Attached is the observation form I currently use for my own observations. The form contains instructions, which I duplicate here for convenience.
Here is the observation form.
Instructions for using Observation Form
Much of this document is protected and one cannot simply type in the boxes having gray areas without getting an error message. Instead, one clicks on the gray, usually, to select from a menu. In general, you can type in the white areas. There are minor exceptions to these principles.
The name field is set automatically. If OpenOffice.org (for Windows XP) fails to set this, find the document file where you saved it and right-click on it and select “Propertiesâ€. Click the second “Summary†tab. If there is a “Simple >>†button, press it. If there is an “Advanced >>†button, you are in the right place. Fo;; your name in the third field down, the “Author†field. It is from there that OpenOffice.org fills in the Name field. I put whitespace under the name field to add additional information. Note—if this doesn’t work for you, see below on how to unprotect a field and change it.
The “Date†field is currently unprotected so you can double click it. Make sure the Type is “dateâ€, the Select is “Date†and the Format is whatever you prefer. Then, use the “Offset in Days†field to specify when you made/will make this observation. For example, if it was yesterday, put -1 in. Tomorrow, put +1 in, and so on. 0 means “Todayâ€. Click “OK†when done. If you accidentally delete the date field, CTRL-Z is the undo function. Alternatively, you can put it back in with Insert (top of page menu) then Fields then Date (while the cursor is in the right field).
The Time field is free-form. I personally type things in military local time, such as “22:35—22:47EDT†if I began sketching at 10:35pm and ended at 10:47pm.
For seeing, just click the gray box and select the appropriate value from the list. For transparency, it is the same—click the gray box and select the appropriate value.
For Site, I have it preprogrammed with Alpha Ridge and two other sites I’ve used. See below on how to unprotect a field to change it. Otherwise, just click on it and select the appropriate value.
For Object, click the gray box and type a short name in the popup presented. You probably want to be careful not to hit carriage return, or that will become part of the name! What you put here automatically becomes a label for the drawing. Then, in the whitespace below it, you can type an alternate name or short description.
For Constellation, click the gray box and select from the alphabetical list that pops up.
For Instrument, again, I have my own here, you will probably want to see below on how to unprotect and change a field to replace these with your own instruments.
For Power, click the gray box and select the appropriate magnification. Again, you may want to add or change some of these—see below on how to unprotect and change a field. Optionally, right-click on the picture, then select Picture to get a popup with lots of options to change. For some reason, the “Original Size†button in this popup is broken in my version of OpenOffice.org.
For Description, it is a free-form box. Type whatever you want. Note that there are lines in the background so that you have the option of printing out the form and penciling in the description.
The sketch area is made for drawing on with a pencil (on the printout). But, you can also use OpenOffice.org’s drawing features on it, or even put an image there. To put an image there, click the field-of-view bulls-eye and hit the “Delete†key to remove it. Make sure the cursor is in that box, then select from the top menu Insert then Picture, then either Scan or From File as appropriate and get the picture. It will probably appear in a funny location. Right-click the picture, then select Anchor, then To Page. Then click on it to select it, and you can then move/resize it to put it where you want.
Unprotecting and changing fields
Most fields are protected to prevent accidental changes. However, sometimes one does want to change a field. For example, suppose you want to add your own sites to the menu. Find the Site field, and click in the box to the right, the one with the gray box that might contain text. Right-click this box to get a drop-down menu. Select Cell, then Unprotect. The cell can now be modified.
Next, click on the gray box/text as if you were going to select a new menu item. A popup with the menu appears. Click Edit at the bottom right of this popup. You now can scroll through a list of choices. Highlight a choice and click Remove to delete it, or Move Up or Move Down to change the order. Or, to add a new item, click in the box at the top marked “Item†and type a new item, then click “Addâ€. Click “OK†when done.
Now, you will probably want to protect the cell again, to prevent future accidental changes. Right click in the cell, select “Cell†from the drop-down menu, then select “Protect.†Finally, don’t forget to save your work (CTRL-S will save).
This general technique can be applied for changing any of the menus: Site, Object, Constellation, Instrument, and Power. You can also unprotect other cells, such as the Name field, then delete the gray box completely with Backspace or Delete, and then fill the cell with whatever you want. Use Insert (top menu), then Fields then Other to get a popup listing every possible fields (including the Input List and Date and Author fields already used here). When done, reprotect the cell to prevent accidental changes.
The trick for typing a name for the object and having it appear elsewhere too is more complicated. You just put fields in both the input and output locations. The input location (which must be done first if I remember right) is an Input Field—and you type a name for the variable in the field marked “Referenceâ€. Then, the output location is a Variable field, and you use the same name for the variable. Finally, don’t forget to re-protect the cell.